Octoguard Consulting - Privacy Notice
Last updated: 5 October 2023
At Octoguard Consulting, we value your privacy and are committed to protecting your personal information. This Privacy Notice explains how we collect, use, and protect your information.
1. Who We Are
Octoguard Consulting is a registered business in France (EI 979640646) specialising in data protection, ethics and AI governance consulting services.
2. Legal basis for processing your personal information
We may collect and process your personal data for the following purposes:
Compliance with Legal Obligations: We process your data to comply with legal requirements and regulations;
Consent: Whenever we process your data based on consent, this will be clearly indicated to you;
Contract: When you enter into a contract with us, we process your data to fulfil our contractual obligations; and
Legitimate Interest: We process your data based on our legitimate interest to provide you with our consulting services and communicate with you effectively.
3. Types of Data We Collect
We may collect and process the following types of data:
Contact Information (e.g., name, email, phone number);
Business Information (e.g., company name, job title);
Financial Information (e.g., payment details for invoicing); and
Any other Information you share with us as part of the offering of the services.
4. How We Use Your Data
We use your data for the following purposes:
Providing consulting services;
Managing contracts and invoicing; and
Complying with legal obligations.
5. Data Security
We use appropriate technical and organisational measures to protect the personal information that we collect and process about you. The measures we use are designed to provide a level of security appropriate to the risk of processing your personal information.
6. Data Retention
We retain personal information we collect from you where we have an ongoing legitimate business need to do so for example, to provide you with a service you have requested or to comply with applicable legal, tax or accounting requirements.
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it or, if this is not possible, then we will securely store your personal information and isolate it from any further processing until deletion is possible.
7. International Data Transfers
Your personal information may be transferred to, and processed in, countries other than the country in which you are resident. These countries may have data protection laws that are different to the laws of your country. In the event your personal information is transferred to, or processed in, countries outside the EEA, we will make sure that the appropriate data transfer mechanisms are in place.
8. Your Rights
Under the EU General Data Protection Regulation, you have the following rights:
Access: You can request access to your personal data;
Rectification: You can ask us to correct any inaccuracies in your data;
Erasure: You have the right to request the deletion of your data;
Restriction: You can request the restriction of processing under certain conditions;
Portability: You have the right to receive your data in a structured, commonly used, and machine-readable format;
Objection: You can object to the processing of your data under certain circumstances; and
Withdraw Consent: If we process your data based on consent, you can withdraw it at any time.
9. Supervisory Authority
You have the right to complain to a data protection authority about our collection and use of your personal information. Octoguard Consulting is based in France and falls under the authority of the CNIL (Commission Nationale de l'Informatique et des Libertés).
10. Contact Us
If you have any questions or requests regarding your data or this Privacy Notice, please contact us via our contact form.
11. Updates to this Notice
This Privacy Notice may be updated from time to time. The latest version will always be available on our website.